Author Instructions

Author Registration

Each lead author must visit the EDAS website and establish an account with a username and password.

  1. Visit the SAUS 2024 Submission Portal and click the link to create a new account, if you do not already have an account. If you have an account, log in to EDAS and follow the Submission of Full Paper instructions below.
     
  2. Create your profile. Only the five fields with the red asterisk are required. *It is very important that your name and affiliation associated with your EDAS account are correct and match the name and affiliation that will be listed on your paper. These fields are first & last name, affiliation (company or organization), country, e-mail address, and status. When the fields are filled in, check the Privacy Policies box and click the Add Person button. [note: if you select USA as the country, you will get a message asking for your state]
     
  3. You will receive an e-mail containing your password. Your email address and the given password must later be used to access the system during the following steps, so be careful to remember it.
     
  4. You can then return to the EDAS log-in page (http://www.edas.info) and change your assigned password to one that is easier to remember. To do this, click on the My Profile tab, and then click on change your password. Be sure to record your user name, password and ID number for later reference.

Submission of Abstract

Paper Format

  • 1 page limit
  • Must have at least 1 figure
  • PDF format
  • Abstract Size: US Letter (8.5″ x 11″) or A4 (210mm X 297mm)
  • Follow this template

The image may contain subfigures and labels, but it should not have captions (i.e., do not include text such as “Fig. 1. Representative results”). Refer to the image within the abstract text. The image must be scaled such that the entire abstract only spans one page.

  • Fonts: Embed ALL fonts in your PDF file. Avoid the use of Type 3 fonts.
  • File Format: Adobe PDF (.pdf)
  • Allowed File Size: 5.0MB
  • Do NOT page number your abstract
  • Do NOT apply security settings to your PDF file.

Deviations from the above abstract specifications could impede the review of your abstract and result in rejection.

*The abstract will be measured on scientific and technical soundness, novelty, contribution to the field, and clarity of presentation.

THIS IS A DOUBLE-BLIND REVIEW PROCESS. 

All authors MUST adhere to the following guidelines to conceal their identity:

  • Do NOT include any authors’ information such as name, affiliation, e-mail, etc. in the initial manuscript.
  • Please avoid using terminology that might reveal the authors’ identity. For example, avoid self-citation phrases such as “we have previously shown (reference)…”. 
  • All references need to be anonymized. Only the volume, page numbers, journal name, and publication year of the cited article should be mentioned. The authors of the cited article must not be revealed.
  • Please do not include sponsored research funding information in the abstract.
  • If your submission includes an ethical statement, please do not include specific review board names. Instead, use more generic phrases such as ‘The protocol was approved by an institutional review board’.

Abstracts that contain author information will by default be rejected.

Submitting Your Abstract

Please login at https://edas.info/N31820 and follow these steps:

  1. Click here to be taken to the SAUS 2024 Submission Portal.
  2. Type in the title of your initial submission and select the topic area your paper falls under best. [note: This will help in choosing the reviewers. The PDF of your initial submission will be uploaded later]
  3. Click the Submit button.
  4. On the next page you will see a large green check mark and a statement that the paper was recorded.
  5. Manuscript is used to refer to the PDF form of your initial submission.
  6. The last row says Initial Manuscript, and has an icon of a yellow folder next to it. Click on this icon, and then you can upload the PDF of your Abstract on the next page.
  7. You can also upload the paper by clicking the My Papers tab at the top of the screen, and then select the upload icon on the same row as the name of your paper. The upload icon (third column from the right) will open a dialog box that will enable you to select and upload the abstract file via the web or via FTP.

    Abstracts selected for posters will have the opportunity for presenting a 'Flash Talk' along with a poster at SAUS.